Applicable to:
SPEAXA Website
SPEAXA Android Application
SPEAXA iOS Application
Learning Management System (LMS)
Student Portal
Parent Portal
Teacher Portal
Live Online Classes
Recorded Learning Content
SPEAXA is committed to providing a safe, secure and respectful digital learning environment for every student.
This Policy establishes the standards governing:
Children's privacy.
Parent or guardian participation.
Student safety.
Teacher conduct.
Online classroom behaviour.
Protection of personal information.
Safe use of digital educational technologies.
This Policy applies to:
Students below 18 years of age.
Parents and legal guardians.
Teachers.
Academic mentors.
Guest faculty.
Counsellors.
Administrative staff.
Any individual interacting with minor students through the SPEAXA Platform.
Where required by applicable law or SPEAXA procedures:
A parent or legal guardian shall complete or approve the registration of a minor student.
The parent or guardian confirms that the information provided is accurate.
The parent or guardian authorises SPEAXA to provide educational services to the student.
Consent extends to communication, academic reporting and platform usage necessary for delivering educational services.
SPEAXA may collect information reasonably necessary to provide educational services, including:
Name.
Age or Date of Birth.
School Name.
Class and Board.
Subjects.
Parent or Guardian Contact Details.
Attendance Records.
Homework and Assignments.
Assessment Results.
Academic Progress.
Learning Analytics.
Class Participation.
Teacher Feedback.
Uploaded Educational Content.
Only information reasonably necessary for educational purposes will be collected.
Student information may be used to:
Deliver live and recorded classes.
Track attendance.
Conduct assessments.
Evaluate learning progress.
Personalise learning pathways.
Communicate academic updates to parents or guardians.
Improve educational quality.
Ensure platform safety and security.
Comply with applicable legal obligations.
SPEAXA does not sell children's personal information.
Parents or legal guardians may, subject to applicable law:
Access eligible information relating to their child.
Request correction of inaccurate information.
Receive academic progress reports.
Review attendance records.
Request closure of a student account where appropriate.
Raise concerns regarding safety, privacy or educational services.
Certain records may be retained where required by law or for legitimate educational purposes.
Every online classroom shall be conducted in a respectful and secure manner.
Students shall:
Join using their registered identity.
Treat teachers and fellow students with respect.
Avoid offensive, abusive or discriminatory language.
Participate responsibly.
Avoid disrupting classes.
Follow classroom instructions.
Teachers shall:
Maintain professional conduct at all times.
Create an inclusive learning environment.
Encourage respectful participation.
Address inappropriate behaviour promptly.
Follow SPEAXA's Child Protection Standards.
SPEAXA maintains a zero-tolerance approach towards:
Bullying.
Cyberbullying.
Harassment.
Threats.
Discrimination.
Grooming.
Exploitation.
Abuse.
Intimidation.
Inappropriate communication with minors.
Any such behaviour may result in immediate suspension, termination of access and, where appropriate, reporting to competent authorities.
To protect both students and teachers:
Communication should occur only through authorised SPEAXA platforms or officially approved channels.
Teachers shall maintain professional boundaries.
Teachers shall not request unnecessary personal information from students.
Teachers shall not engage in private conversations unrelated to academic purposes.
Any academic guidance outside scheduled classes should, wherever practicable, remain visible to parents or be conducted through official group or platform channels.
Parents may receive:
Attendance updates.
Progress reports.
Assignment status.
Assessment summaries.
Important announcements.
Safety notifications.
Platform updates.
Parents are encouraged to maintain constructive communication with teachers through official SPEAXA channels.
To maintain educational quality and continuity:
Live classes may be recorded.
Audio may be recorded.
Video may be recorded.
Whiteboard sessions may be recorded.
Chat interactions may be stored.
Recordings may be used for:
Student revision.
Academic continuity.
Teacher training.
Quality assurance.
Internal audits.
Complaint resolution.
Access to recordings will be restricted to authorised users and personnel.
Students may be requested to enable cameras or microphones where educationally necessary.
However:
Continuous camera use is not mandatory unless specifically required for a class activity or assessment.
Students should not be compelled to disclose unnecessary personal surroundings.
Teachers should provide reasonable alternatives where appropriate.
Students are encouraged to:
Protect their passwords.
Never share login credentials.
Avoid sharing personal contact details with strangers.
Report suspicious messages.
Avoid clicking unknown links.
Immediately inform parents or teachers about inappropriate interactions.
The following are strictly prohibited:
Recording classes without authorisation.
Sharing meeting links with unauthorised persons.
Sharing another student's personal information.
Posting screenshots without permission.
Creating fake identities.
Impersonation.
Online harassment.
Academic misconduct.
Distribution of inappropriate content.
Attempts to access another user's account.
Students, parents and teachers are encouraged to report:
Cyberbullying.
Harassment.
Suspicious behaviour.
Privacy concerns.
Technical security issues.
Child safety concerns.
Reports may be made through SPEAXA's official support or grievance channels. SPEAXA will review reports promptly and take appropriate action consistent with applicable law and internal policies.
SPEAXA implements reasonable safeguards to protect children's information, including:
Role-based access controls.
Secure authentication.
Encrypted data transmission where supported.
Activity monitoring.
Secure storage practices.
Confidentiality obligations for authorised personnel.
No system can guarantee absolute security; users are also responsible for safeguarding their account credentials.
SPEAXA encourages:
Respectful learning.
Healthy participation.
Positive collaboration.
Ethical academic conduct.
Balanced technology use.
Supportive teacher–parent partnerships.
Educational success is best achieved through cooperation among students, parents and teachers.
SPEAXA may update this Policy to reflect:
Changes in law.
Child safety best practices.
Platform enhancements.
Educational requirements.
Security improvements.
Updated versions shall become effective upon publication unless otherwise required by law.
Questions or concerns regarding this Policy, or reports relating to child safety, privacy or inappropriate conduct, may be submitted through SPEAXA's officially designated support or grievance channels.
By using the SPEAXA Platform:
Parents or guardians acknowledge that they have read and understood this Policy.
They consent, where applicable, to the collection and use of information necessary to provide educational services.
Students agree to follow SPEAXA's safety, conduct and community standards.
Teachers agree to uphold SPEAXA's child protection, privacy and professional conduct requirements.